Careers

Executive Assistant

Spotware Systems is looking to hire a highly organized and efficient Executive Assistant to support our CEO. The ideal candidate should manage various tasks simultaneously and be comfortable with both executive-level coordination and personal assistance responsibilities.

Responsibilities:

• Screening, responding and drafting emails on behalf of the CEO.
• Managing the CEO’s calendar by organizing and scheduling meetings.
• Attending meetings alongside the executive, distributing meeting minutes and keeping records.
• Updating and maintaining Google Docs and other documentation as necessary.
• Relaying information, instructions and updates as directed by the CEO to internal and external stakeholders when required.
• Performing a variety of administrative tasks to ensure the smooth operation of the office.
• Providing personal assistance support to the CEO, including travel coordination, gift arrangements, personal reminders and task follow-ups.
• Coordinating personal and business-related logistics across multiple time zones.
• Handling confidential matters and sensitive issues with the highest level of discretion.
• Maintaining discretion and professionalism when conveying sensitive information.

Requirements

• Proven experience as an Assistant to C-level executives.
• Previous experience working as a Personal Assistant or Executive Assistant in a fast-paced environment.
• Fast thinking with strong mental numerical abilities and an exceptional memory.
• Confidence and self-assurance in her/his personal capabilities.
  Strong working knowledge of Google Drive (Docs, Sheets, Calendar)
• Fluency in both Russian and English languages.
• Discretion and confidentiality in handling sensitive information.
  Excellent organizational and time management skills.
• Fast typing skills.
• Basic technical knowledge is preferred.
• Ability to manage a high level of detail across both professional and personal responsibilities.
• You use AI not just occasionally, but as a core part of how you think, work, and deliver results. Being AI-augmented is part of what makes you a top performer.

Conditions

• Competitive remuneration.
• Private medical insurance.
• Relocation package (if applicable), including work permit arrangements.
• Welcome baby bonus.
• Birthday voucher.
• Fully equipped office with daily fruits, breakfast on Wednesdays, pizzas on Thursdays and snacks on Fridays.
• Opportunities for professional growth.

Vacancy Application Form

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